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Important Information for USG Organizations
Mandatory Meetings
- Make sure your group fills out an Organization Registration Form as soon as possible. The forms are available in the USG and Student Life offices and will register your organization for the next year. You will need to be registered in order to use campus facilities (including your office if you have one) and to access your budget.
- Two Mandatory Organizations Meetings are held each semester. Each funded and recognized organization must be represented by two executive board members. Attendance is required to maintain your funded and recognized status. If you cannot attend you must alert the Rules and Regulations Chair before the day of the meeting. The next meeting is currently set for Friday, Nov. 21 at 3PM in Bulger North. This meeting is also the USG Corporate meeting and is open to all activity-fee-paying students.
- A Treasurer's Meeting was held Friday, Sept. 5. This meeting was to familiarize organization treasurers with USG financial policies and procedures. Any group whose treasurer was not at the meeting will have to meet with the USG Treasurer before you will be allowed access to your budgeted funds. Early in the spring semester a Budget Meeting will be held to distribute information on applying for funds for the next fiscal year. These meetings are mandatory for organization treasurers.
Other Events & Comments
- The USG "Olympic" Competition for member groups is now under way. The first event was a Table Competition at the Carnival of Clubs, won by PASO. A Window Decorating Contest is running now through October 12 - check your USG mailbox for info on entering. More events will be announced soon. All participating groups get points for each event they are part of and the organization with the most points at the end of the semester wins a prize from USG.
- Each semester organizations are encouraged to participate in the Union Bash event. The fall Bash is tentatively scheduled for Friday, Oct. 24. Any student or group interested in participating in the planning should contact the Student Life Office.
Web Pages
All funded organizations have a page on the USG web site. See the Organizations page to find yours. You can update or add to the information on that page at any time by e-mailing USG Press Services Director David Meinzer with the new info. If your organization has a separate web site, send us the link so it can be added to your page, and make sure your site has a link to this web site. If you are setting up a new web site, you can have it hosted on the Information Processors Association server (owned by USG). Visit the IPA web site for info.
Responsibilities
As a USG member organization you have certain responsibilities to USG. Most of these are outlined in detail in Article IX of the USG Constitution. All executive board members of USG member organizations should become familiar with everything in this article. There are penalties for noncompliance that can seriously affect the future of your organization.
The duties and responsibilities of organizations are basically:
- Maintain an active membership of registered students and complete records of meetings, activities, and financial dealings.
- Submit an Organization Registration Form at the beginning of the fall semester or whenever there is a change in the executive board of the organization. (Forms are available in the USG Office and Student Life.)
- Submit a copy of the organization constitution to the USG Rules Chair each September - even if there are no changes from the previous year.
- Submit Activity Report Forms for all official activities and events your organization sponsors.
- Attend all mandatory meetings.
Administrative Categories
The organizations of USG are divided into four categories to correspond with the four AVPs. In addition your organization is assigned a liaison from the USG Senate. The AVPs and liaisons are your first contact with the USG administration. If you're not sure which AVP your group falls under, contact USG to find out. Contact your AVP through the Executive Officers Page.
Recognition Procedures
Each USG Member Organization periodically comes up for re-recognition. The Rules and Regulations chair will contact your organization when your group is due for the process, and will explain the requirements.
The procedures for having a NEW organization recognized are availble in the USG Office. Pick up a Recognition Application and a booklet explaining the requirements and procedure. The booklet (also available through the link below) includes a sample constitution to use when writing your organization's constitution so that it will pass the Rules and Regulations review.
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