September 2020 Update:
Now that the semester has begun, USG wanted to make sure every USG Organization is aware of the changes that have been put in place below as we move forward.
There are new protocols to follow to apply to have an on-campus event. Start the process by reading the protocols and filling out a proposal with Student Leadership and Engagement. Also, make sure to familiarize your organization with the new event protocols and guidelines from Events Management regarding events and visitor information.
USG encourages our organizations to continue to collaborate and work together to plan virtual events/programs. All virtual events and approved on-campus events must still be submitted on Bengal Connect. Remember to mark events as organization only or for Buffalo State Students, Faculty and Staff so they are NOT promoted publicly as the campus is reducing density by limiting visitors to campus.
All Organizations must have a Bengal Connect page and keep it updated.
All Treasurers and Vice-Treasurers must be a member of the USG Treasurer’s Bengal Connect page.
At least two weeks prior to an event, all events are to be posted through Bengal Connect (on-campus events should be posted only after being approved by the campus with an official memo) and approved before any purchases are made.
The requisition form (RF-USG REQFORM no2 XX.pdf) is located on the USG Treasurer’s Bengal Connect page under Documents.
Completed Requisitions and the required paperwork must be submitted for processing on the USG Treasurer’s Bengal Connect page under Forms by Tuesdays at 2pm. If the requisition and required paperwork are submitted correctly by Tuesdays at 2pm, it will be typed into a purchase order.
PLEASE NOTE: Approved Purchase Orders / Checks can take up to two weeks for approval.
Treasurers must check their emails on Wednesdays for any messages from the USG Business Staff or USG Treasurer related to their requisition submissions that week. Any unanswered questions will delay the approval process.
If there are any concerns, there will be a memo and/or email sent to the Organzation Treasurer using the contact information that was submitted by the organization no later than Thursday.
USG is still using the Check-in App to complete sign-in sheets for both virtual and on-campus events. Make sure your organization sign-in sheets are uploaded to your Bengal Connect event, see the presentation for instructions.
Reimbursement requests MUST BE SUBMITTED AND APPROVED BEFORE PURCHASING!
Reimbursement forms are located on the USG Treasurer’s Bengal Connect page under documents. Fill out the Reimbursement form electronically. Make sure to save the document once you have filled it out and then email the saved reimbursement form to the USG Treasurer and USG Business Office Staff for review.
PRIZE AND GIFT FORMS:
Record any prizes awarded at events or gifts purchased with the organization funds.
Must be emailed to the USG Business Office when completed. Prize and Gift Forms can be found on the USG Treasurer’s Bengal Connect page under documents.
Only undergraduate, activity fee paying students are eligible to receive prizes from an organization.
The USG 44th Legislature is committed to assisting our fellow students in finding the answers they need. If you, one of your organization members, or a friend need assistance finding an answer; getting in touch with the right person from the administration; or if you just have a question, comment, or suggestion to make campus life better, please fill out our Student Advocacy Form. We are in this together!
If you have questions regarding the updates, please email us.
We look forward to working with you!
USG Executive Board
August 2020 Update:
My name is Nicole Gil and I am the USG Treasurer for the 2020-2021 fiscal year. The beginning of the semester is approaching and due to COVID-19 there will be many changes on campus and within USG. As we prepare for the upcoming semester, I want to provide you with some necessary information regarding USG operations.
With these new changes and information that I have provided, I have listed mine and the USG President's office hours below. Feel free to contact us during our office hours. In addition, I will be creating a GroupMe text with all treasurers to keep in touch and answer any questions.
For more information please visist the college's COVID-19 information page.
I wish you all the best as we face the fall semester together.
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