What Documentation do I need to process a Purchase Order or Check?
1. Contact your vendor and find out if they accept a Purchase Order or a Check for payment.
2. To process a purchase order for payment, along with your requisition you will need to attach to the Requisition Submission Form:
Quote* from the Vendor (Ask the vendor for this) in the name of:
United Students Government/Research Foundation
1300 Elmwood Ave. CAMB 105E
Buffalo, NY 14222
*After the event the vendor will need to email or mail RF/USG an invoice within 30 days after the purchase for payment. The address is listed above under quote.
W-9 form listing vendor EIN# (Ask the vendor for this)
Event Flyer that your organization designs. (If your organization needs assistance designing a flyer email kornlm@buffalostate.edu)
3. To process a check for payment, along with your requisition you will need to attach to the Requisition Submission Form:
• Original Invoice from the Vendor (Ask the vendor for this) in the name of:
United Students Government/Research Foundation
1300 Elmwood Ave. CAMB 105E
Buffalo, NY 14222
• Original Performance Contract (Ask performer for this)
- Pay a host or performer
- Requires more time to process
- USG Treasurer ONLY signs contracts once reviewed
- Contract must be in the name of:
United Students Government/Research Foundation
1300 Elmwood Ave. CAMB 105E
Buffalo, NY 14222
• W-9 form listing vendor EIN# (Ask the vendor for this)
• If the vendor is a caterer, also include a copy of their Health Department Permit (Ask the vendor for this)
4. Finally, make sure to keep a copy of the RF/USG Purchase Requisition Form for your organization’s records.
If you have any questions during the process please contact the USG Business Office.
