Required Documentation for a Purchase

1. Contact your vendor and find out if they accept Purchase Orders or would prefer a check for payment.
   1. To process a purchase order for payment, you will need to include:
      1. Completed requisition form
      2. Invoice from the vendor (ask the vendor for this); billed to The United Students Government/Research Foundation, 1300 Elmwood Ave. Buffalo, NY 14222
      3. The vendor's W-9 form listing their EIN # (ask the vendor for this)
      4. Event flyer that your organization designs (MUST include "Funded by the Mandatory Student Activity Fee" somewhere on the flyer)
      5. Original Performance Contact (see step 3 for more information)
   2. To process a check for payment, you will need to include:
      1. Completed requisition form
      2. Invoice from the vendor (ask the vendor for this); billed to The United Students Government/Research Foundation, 1300 Elmwood Ave. Buffalo, NY 14222
      3. The vendor's W-9 form listing their EIN # (ask the vendor for this)
      4. Event flyer that your organization designs (MUST include "Funded by the Mandatory Student Activity Fee" somewhere on the flyer)
      5. Original Performance Contact (see step 3 for more information)
2. If the vendor is a caterer, also include a copy of their Health Department Permit  (ask the vendor for this)
3. Original Performance Contract (ask performer for this)
   1. If paying a host company or a performer
   2. Requires more time to process
   3. ONLY the USG Treasurer signs contracts once reviewed
   4. Contract must be made out to The United Students Government/Research Foundation, 1300 Elmwood Ave. Buffalo, NY 14222

If you have any questions during the process please contact the USG Business Office; KIRKWOMK@BuffaloState.edu or CLARKTP@BuffaloState.edu