If your organization is planning on holding an event off campus at a venue where alcohol is present, there are a few extra steps that are necessary in order to have your event approved by the college administration and United Students Government. Please remember, USG funds can not be used to purchase alcohol under any circumstances!
You must submit an Alcohol Authorization Request Form to the Buffalo State Dean of Students Office to serve alcohol at an event.
The Dean's Office will forward your request to USG.
To decide how to proceed in planning your event answer the question below and follow the appropriate steps.
Step 1: Fill out an event submission on Bengal Connect at least five weeks prior to the date of your event.
Step 2: Use the link above to access and submit your request for authorization to the Dean of Students Office. This also must be done five weeks before the event.
Step 3: The form will be forwarded to the following committees/departments for approval:
Please Note: The USG Treasurer will sign all contracts with the venue once your paperwork is approved.
Step 4: Once the Alcohol Authorization Request is approved, your purchase orders for the event will be approved. Make sure you allot your organization enough time to have all purchase orders approved prior to the event.
Step 1: Fill out an event submission on Bengal Connect two weeks prior to the date of your event.
Step 2: Inform your contact person at the venue that you will need a written letter to USG stating that no alcohol will be served to the students at this event.
Step 3: Ask the advisor of your organization to complete a letter on appropriate letterhead explaining they know of the event and understand fully that the students of the organization are not to be served alcohol.
Step 4: Bring all completed paperwork to the USG Business Office in Campbell Student Union 416.
Please Note: The USG Treasurer will sign all contracts with the venue once your paperwork is approved.
Step 5: Once the required paperwork is submitted, the purchase orders for the event will be approved. Make sure you allot your organization enough time to have all purchase orders approved prior to the event.
