United Students Government (USG)

When planning events there are many topics and questions to consider to ensure you are prepared and have a successful event. Such as:

• What is the purpose of the event?
• Who is the target audience for this event?
• Do we have enough time to plan, purchase supplies, coordinate volunteers, advertise prior to the event?
• Have you checked Bengal Connect to see: if another club is holding a similar event and if other events are already planned on your chosen date and time?

Check out and use the forms below to guide you in planning events. These are links to PDFs that you can download, print and use or you can request copies from USG in Student Union 105E.

• Event Idea Sheet
• Event Planning Sheet
• Advertising Planning Sheet
• Event Publicity Tracking
• Attendance Sheets
• Event Budget
• Event Evaluation Form

If your organization is ordering a service that will be delivered to campus such as an inflatable game, photo booth, or caterer make sure that a representative from your organization will be available to greet them and show them where to set up and find things like utilities that they may need.

If your event is going to include prizes or gifts purchased with activity fee funds, you will need a Prizes and Gifts Form that you can pickup in the USG Business office or download a PDF.